We optimize your document management processes using control logic and an effective information structure. To do so, we must understand your all day workhabits with your documents to mold them into our solutions.
The special feature that distinguishes digital from analogue solutions is the optional “self-service” functionality. Each employee can view his/her own, digital personnel file via self-service.
We rely on contract files to structure and organise contracts including their properties. Information such as duration, object of the contract and the relevant departments are thus immediately apparent. However, the main benefit lies in automatic contract monitoring.
Automatic invoice processing saves time and money by putting your existing information to work for you. Be it by using positional data detection, or simply performing a cross-check between OCR data and ERP data.
OCR stands for “Optical Character Recognition”. OCR scans a document and, by means of learned alphabet or semiotics (e.g. Latin, Russian, Kanji, Hiragana …) determines the letter matching the scanned character.
The storage of electronic invoices is of crucial importance in e-invoicing. Because immutability must be ensured by an interaction of organisation, processes, controls, hardware but also software.
The free invoice format ZUGFeRD has been available since 2014. As a uniform format, it can be used across industries to enable efficient e-invoicing. The goal is to attain automatic electronic invoicing. Therefore, ZUGFeRD is the first basis for digital invoice processing in Germany.
With barcode scanning, billing data already available in the ERP system is sent to the respective ECM to provide a “shell” with all invoice information. This process adds a barcode number to the invoice properties.
The PDF-Mail Extractor performs a time-controlled IMAP4 mailbox monitoring. This extracts PDFs from the email body and then saves PDFs in defined directories. To that end, the extractor checks authorisations and identifies duplicates.
The Virtual Barcode module allows “etching” a virtual barcode and an input stamp onto a document, which may already be in a directory. Subsequently, the now stamped document can be further processed directly. This avoids document printing.
AddPage allows you to directly attach document-related information during the document’s lifecycle.
Axxedo’s Signpad integration quickly and efficiently brings together a customer’s signature and proof of purchase. This speeds up the checkout process because fewer paper slips need to be printed, and all data are already in your ECM system.